Google Workspace Backup Systems

Objectives

1. Data accessible, usable and readable outside of Google
2. Have a copy of all data on local computer drive
   • That can be read WITHOUT depending on Google
   • To protect against the event if Google decided to 'terminate or block' this account

Mission Critical Google Data

1. Google Sheets
   • Maintain Google Drive folder directories
2. Google GMail
   • Maintain Labels
3. Google Docs
   • Maintain Google Drive folder directories
4. Google Forms
5. Google Calendars
6. Google Contacts
   • Maintain Labels
7. Google Bookmarks
8. You Tube Videos
   • Video Media Content
   • YouTube Playlists

Google Takeout

Google Takeout, also known as Download Your Data, is a project by the Google Data Liberation Front that allows users of Google products, such as YouTube and Gmail, to export their data to a downloadable archive file.

1. Export your organization's data
2. How to download your Google data
3. Google Takeout - Google Search
4. Backblaze - How to Download Your Google Drive and Back Up Your Files
5. Spanning - Google Takeout: Is It a Good Backup Option?

Third Party Backup Solutions

1. Spanning
2. CloudAlly
3. Backupify
4. AFI Google Workspace Backup
5. SysCloud
6. ArcServe
7. SpinOne
8. Nexetic (Shield Backup G Suite)
9. Vembu Backup for Google Workspace
10. SpinBackup
11. AvePoint Google Workspace Backup

Spanning

1. Spanning Google Workspace Backup Solution
   • With the highest-rated backup and recovery solution in the Google Workspace Marketplace. Spanning provides powerful yet easy–to–use capabilities for administrators and end-users. It’s all protected with industry-leading privacy, security, and compliance.
   • Spanning’s cloud-native, purpose-built solutions for Google Workspace protect your Google data from loss caused by ransomware and malware attacks, human error, malicious behavior and sync errors. It is unique in its ability to enable end users as well as administrators to quickly find and restore data to its original state in just a few clicks.

Contacts

1. Spanning Live Chat
2. Victor Cruz - Sales Manager
   • victor.cruz@spanning.com
   • 512-646-3810
   • https://calendly.com/victor-cruz-3/meeting?month=2022-08
3. Ziaul Hanson (Kaseya) - Customer Support Engineer
   • 877-282-8857 Option 3
   • https://calendly.com/ziaul-hanson

Email Threads

Hello Bruce,

Thank you for contacting Spanning Support!

Spanning does not support Cross Org restore between two different Google Workspace domains instead we can perform cross-user restore between two users within the same org. Definitely, you can restore and export the backed-up data (Google Sheets, Google Docs, and Gmail Archives) using Spanning backup. You can export all the emails to your local computer and import it into an email client Thunderbird to access all the email locally without login into Spanning.

Spanning uses Single sign-in via Google's own O-Auth, to access your data. Spanning directly does not have access to your data, this is primarily done to ensure data privacy. Also, using OAuth is a Google security requirement and we must use this method so we need Google Services to be up and running to authenticate to Spanning, there isn't a way to access the backups offline through Spanning.

Absolutely, you can export the Google Sheet from Spanning into your local computer, and Spanning would automatically convert the Google sheet to .xlsx file format.

There are several formulas that are specific to the Google Sheet platform that doesn't export to other spreadsheet programs (such as Microsoft Excel). When spreadsheets are exported with these Google-specific formulas, the value that the formula produced will be exported, but, the formula itself will not be. Please note that even though the exported Google Sheet does not have the Google-specific formulas active within the spreadsheet if you were to import that exported .xlsx file back into Google using the native Google import tools, the original formula would then be restored (not just the formula result/value).

This should be the information you are looking for. If it is not and you would like more detail, all we need you to do is reply to this email and we can continue on from here. If you would like to talk to someone, please let us know you would like a call back or call us at 877-282-8857 and select option #3.

We understand that you are busy so if this resolves the issue you don’t even have to contact us back. If we don’t hear from you by tomorrow end of the day, we will go ahead and mark this case concluded for you. Of course, if you need more time or if we may accommodate your schedule otherwise, please let us know.

Spanning Reference Articles

1. What data does Spanning Backup for G Suite back up?
2. Can I restore data from one user into another user account?
3. How do I download my exported data?
4. How do I use my exported .mbox file?
5. How to Restore All Mail
6. Are Google Spreadsheet Formulas Backed Up?
7. How long is the backup data retained and accessible?
8. Can I access my backups outside of my Google account?
9. Why does Spanning’s data storage amount vary from what’s shown in your G Suite storage?